Arts Teach

Frequently Asked Questions

What is an artist's availability? 

Arts Teach will work with your requested artist to determine their availability. Please have at least three choices of available dates per your school’s master calendar when making booking arrangements. Most artists are extremely popular and dates can fill up quickly. Other artists have a limited availability based on touring schedules and are only available select times of the year.

Any requests for a date less than 2 weeks away may be declined. 

Can I cancel or reschedule my booking?

Events may be cancelled at least seven business days prior to the performance date without penalty. Performances cancelled within seven days of the performance date for any reason other than weather or Force Majeure are subject to 50% of the total performance fee. Performances cancelled for any reason within 72 hours of the performance date are subject to the full fee. Cancellations must be made in writing by the person who booked the artist or a school principal.

How do I confirm an artist?

Artists will reserve a date based on written or verbal confirmation from the school with the Center’s Arts Teach staff. Confirmations can be made via email or the phone. Once confirmed, Arts Teach will send you an invoice, artist technical requirements, and final schedule.

Once a date has been confirmed verbally or in writing, a fee may be charged for rescheduling dates. See rescheduling for additional information.

Do you have insurance?

Arts Teach artists are independent contractors who are covered by Segerstrom Center for the Arts' insurance policies. We can provide a certificate of insurance should your district require it. Requests for documentation need to be submitted to the Center's Arts Teach staff at least two weeks in advance of your booking. Please note that school districts sometimes require to be specifically named on an additional endorsement document can take up to 4 weeks to provide.

Can you sign a Contractor Agreement?

Please submit paperwork at least two weeks prior to the scheduled booking date if your school or district requires an independent contractor agreement, hold harmless form or similar paperwork from the Center.

Are your artists background checked?

All Segerstrom Center teaching artists are required to successfully clear a  national-level FBI background check.

Do you need a deposit?

Segerstrom Center for the Arts does not require a deposit for Arts Teach programs. Full payment or purchase order is due 15 days prior to your booking date.

Can artists be schedule for evenings, family nights, and weekends?

Many artists offer Family Night programs and are available for weekend performances. Prices may be higher for these events so please call for more information.

Are there additional costs for materials?

Some workshops may require a per-student material fee. Materials fees are listed on each artist’s page. Please provide accurate participant numbers to ensure proper materials are available.

When is payment due?

Payment for performances and workshops is due at Segerstrom Center for the Arts 15 days prior to the confirmed date of performance. Do not give payment to the artists. Checks are to be made to Segerstrom Center for the Arts. Please include the provided invoice with your payment. If your school has a strict policy of withholding payment until services are rendered, please submit a purchase order to the Center 15 days in advance of your performance.

How much do your programs cost?

Prices vary by artist and the fees listed are for regular school-hour assemblies, workshops and residencies. Evening and weekend performances or performances at non-school venues are subject to additional fees. Please call for details.

How many students can attend?

The maximum capacity for assembly performances is between 350 and 400 students, depending on the artist selected. Capacity for workshops can vary and is listed with each artist but is typically limited to 35 students. Please follow these guidelines and book accordingly. Artists may charge additional fees or decline booking requests if student capacity exceeds maximum limits.

How long is each program?

Artist assemblies are approximately 45 minutes in length and workshops are up to 60 minutes in length, unless stated otherwise. Additional fees may apply for longer sessions. 

How much does a residency cost?

Residency fees are based on four or more classes per day. Residency and mini-residency programs are available for three or fewer classes at an increased rate. Please call for pricing.

What are the artist's technical requirements?

Each Arts Teach artist has basic technical requirements that are required for your venue such as a sound system or stage dimensions. A list of your specific artist's technical requirements is included in your confirmation email and can be found on each artist's profile page.

Do you have travel fees?

A travel fee of $45.00 will be charged to schools and organizations located more than 40 miles away from Segerstrom Center for the Arts. Schools or organizations located more than 60 miles away may incur a higher rate.  All travel fees will be disclosed prior to making a final confirmation.

How much time can be scheduled between assemblies and workshops?

We recommend a 15-30 minute break between multiple assemblies and workshops so the artist can rest and for students to transition. 

Breaks longer than 60 minutes between assemblies or workshops will be subject to a waiting fee. Breaks between 61-75 minutes are subject to a $50.00 waiting fee and longer breaks are subject to an additional $12.50 for every additional 15 minutes.



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