FREQUENTLY ASKED QUESTIONS

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Annual Showcase 

Meet the artists and preview their programs before you book at our annual Artist Showcase. Additional information about the annual showcase is available by calling 714.556.2122, ext. 4310 or visiting SCFTA.org/showcase.

Artist Availability

Please have your first, second and third choice of dates available per your school’s master calendar when making booking arrangements. Most artists are extremely popular and dates can go quickly. Other artists have a limited availability based on touring schedules and are only available select times of the year. For artist availability please call 714-556-2122 x 4310 for more information.

Cancellations

Events may be cancelled with a minimum of seven business days’ notice prior to the performance date without penalty. Performances cancelled within seven days of the performance date for any reason other than weather or Force Majeure are subject to 50% of the total performance fee. Performances cancelled for any reason within 48 hours of the performance date are subject to the full fee. Cancellations must be made in writing.

Confirmation Process

Artists will reserve a performance date based on written or verbal confirmation from the school with the Center’s Arts Teach staff. Confirmations can be made via email or the phone. Once confirmed, Arts Teach will send you an invoice, artist technical requirements, teacher evaluation link, scholarship information (if your performance is eligible) and teacher guides (if available).

Once a date has been confirmed verbally or in writing, a fee will be charged to change dates. See rescheduling for additional information.

Contractor Agreements 

Please submit paperwork at least two weeks prior to the scheduled performance date if your school district requires and independent contractor agreement, hold harmless form or similar paperwork from the Center.

Deposits

Segerstrom Center for the Arts does not require a deposit for Arts Teach assemblies and workshops. Full payment is requested 15 days prior to your performance date.

Evenings, Family Nights and Weekends 

Many artists offer Family Night programs and are available for weekend performances. Prices may be higher for evening and weekend events. Please call for more information.

Insurance Certificates 

Arts Teach artists are independent contractors who are covered by Segerstrom Center for the Arts' insurance policies. Proof of insurance is available should your district require it. Requests for documentation need to be submitted to the Center's Arts Teach staff at least two weeks in advance of your performance. Please note, school districts that require to be specifically named on an additional endorsement document can take up to 4 weeks to provide.

Material Fees

Some workshops may require a per-student material fee. Fees are listed on each artist’s workshop page. Please provide accurate participant numbers to ensure proper materials are available.

Outside Orange County

Outside of Orange County, some artists may require a minimum of two performances.

Payment

Payment for performances and workshops is due at Segerstrom Center for the Arts 15 days prior to the date of performance. Please do not give payment to the artists. Checks are to be made to Segerstrom Center for the Arts. Please include the provided invoice with your payment. If your school has a strict policy of withholding payment until services are rendered, please submit purchase order to the Center 15 days in advance of your performance.

Pricing

Prices listed are for daytime, school assemblies, workshops and residencies and are updated each school year calendar. Evening and weekend performances or performances at non-school venues are subject to additional fees. Please call for details.

Program Capacity

The maximum capacity for assembly performances is between 350 and 400 students, depending on artist selected. Capacity for workshops varies and is listed with each artist. Please follow these guidelines and book accordingly. Artists may refuse booking requests if student capacity exceeds maximum limits.

Program Length

Artist assemblies are approximately 45 minutes in length and workshops are 60 minutes in length, unless stated otherwise. Residency sessions are typically 50 minutes in length, but can be increased or decreased if needed. Additional fees may apply for longer sessions. 

Rescheduling

A fee of $25 will be charged should a school need to change a confirmed booking date. Please double check your dates and times with the school’s master calendar before confirming a program with Arts Teach to avoid additional rescheduling fee.
Artists provide their services at reduced fees in order to keep prices affordable to schools. Occasionally, an artist may have to reschedule a confirmed booking to accommodate a more remunerative professional engagement. If an artist reschedules a confirmed booking, fees to the school will be reduced by $50 for the inconvenience.

Residency Fees 

Residency and mini-residency fees are based on four or more classes per day. Residency and mini-residency programs are available for three or fewer classes at an increased rate. Please call for pricing

Scholarships

Scholarship credit opportunities are available for weekday, in-school assemblies only. Evening and weekend performances, special events and workshops do not qualify. Scholarship credit is for assembly fees only and does not include travel fees. The Center offers a $250 scholarship credit to qualifying public and private schools. Scholarship funds are limited and are not guaranteed. For more information about the scholarship program please visit the Scholarships page.

Teacher Guides and Supplemental Materials

If guides are available, they will be sent with your confirmation email. Please make additional copies and distribute as needed.

Technical Requirements

Each Arts Teach artist has basic technical requirements that are required for your venue. A list of your specific artist's technical requirements is included in your confirmation email and can be found on each artist's detail page under “Artist Documents.”

Travel Fees

A standard daily travel fee of $30 will be charged to schools between 50 and 75 miles distance from Segerstrom Center for the Arts and a standard daily travel fee of $60 will be charged to schools more than 75 miles distance from Segerstrom Center for the Arts. Larger artist ensembles may charge additional travel fees. All travel fees will be disclosed prior to making a final date confirmation.

Workshops 

Workshops provide participants with the chance to actively engage with the arts. They are designed to provide students a hands-on introduction to an art form. Workshops are also an excellent preview of our more in-depth artist residency programs.

Workshops for parents

Some artists offer parent workshops. Please call 714.556.2122, ext. 4310 for details.