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Untitled DocumentJob Title: Assistant, Community Partnerships
Department:
Education
Reports to:
Manager, Community Programs
FLSA Status:
Full Time/Non-Exempt

POSITION SUMMARY: Responsible for administrative duties associated with the Center’s Community programs and partnerships.

DUTIES AND RESPONSIBILITIES: includes the following. Other duties may be assigned or changed at the discretion of supervisor.

Responsible for a high level of detailed communication skills for one of the largest rosters of Teaching Artists in the nation.
Assists in organizing, planning and implementing the Center’s Community programs through a strong understanding of process and customer service oriented ideals and standards.

Specific Responsibilities:
  • Facilitate district paperwork, artist scheduling and payment processing for booking requests
  • Address and diffuse customer service related matters
  • Monitor and maintain email and voicemail communication with close attention to detail
  • Assist with annual Arts Teach Artist Showcase
  • Process school paperwork and handling of logistics for residencies and other special projects
  • Contact and monitor schools for contract follow-up
  • Coordinate Arts Teach Scholarship program
  • Write and maintain updated program documents
  • Process annual artist contracts
  • Assist in updating website content for Education programs
  • Coordinate meetings with community partners as needed
  • Assist with tracking and reporting Community program statistics
  • Update and monitor artist availability
  • Monitor program quality through evaluation forms, communication with schools and site visits
  • Assist in planning the Center’s audience engagement activities
  • Assist Manager, Community Programs and other department staff as needed
  • Assist with other department programs and Center events as needed
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individual must have:
  • Strong intra/interpersonal skills
  • Strong eye for detail oriented work and a deep understanding of process
  • Ability to plan and organize projects of varying complexity in an efficient and professional manner
  • Ability to communicate effectively both orally and in writing
  • Ability to organize, motivate specialized personnel, volunteers, educators, interns, artists and students
  • Ability to effectively accomplish several muti-layered tasks simultaneously, professionally and efficiently
  • Effectively and efficiently plan, implement, analyze and report on tasks, programs and events
  • Available to occasionally work prior to or post weekday office hours and on weekends for Center related events
  • Must understand how to collaborate while assuring a level of quality expected by the organization
  • Expected to interpret organizational and professional policies, making them relevant to operational duties
  • Requires a valid California Drivers License with appropriate state-required insurance coverage

EDUCATION and/or EXPERIENCE: University level education is preferred along with a combination of experiences that display an interest in the arts, education and arts administration. A good understanding of school culture and/or theater production along with exceptional organizational skills is preferred.

OTHER DUTIES: Other duties and responsibilities as assigned.

LANGUAGE SKILLS: Must be an effective communicator. Ability to write reports, communication of clear and concise direction to others, is essential. The Center is deeply interested in bilingual speakers as staff..

MATHEMATICAL SKILLS: Ability and skills to develop, read and prepare program budgets and maintain departmental fiscal reporting.

ATTENDANCE REQUIREMENTS: This position requires daily and punctual attendance and will on occasion require additional hours prior to or following a normal work schedule for Center sponsored events on an as-needed basis.

PHYSICAL DEMANDS: While performing the duties for this job, the employee is regularly required to walk; demonstrate manual dexterity while using hands to finger, handle, or feel, including heavy use of keyboard. The employee frequently is required to stand; reach with hands and arms; and stoop, kneel, crouch. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. The employee must occasionally lift and/or move up to 15 pounds. The employee is regularly expected to carry objects of various size and weight (no more than15 lbs unassisted by mechanical equipment) over uneven, inclined, or multi-surfaced terrain, for a distance of several blocks or more.

WORK ENVIRONMENT: While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet, well-lit and temperature controlled.


How to apply: Please send resume, and cover letter expressing interest in this position, to jspivey@scfta.org or jobs@SCFTA.org.



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