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Coordinator, Development/Executive Administration

Reporting Relationships
This position reports to the Vice President of Development and maintains a secondary reporting relationship to the Campaign Director. In addition, the Coordinator works collaboratively with all areas of the Development department and other Center departments to support the Center’s mission and goals.


Executive Administration
  • Provide high-level administrative support to both the Vice President and Campaign Director, including coordinating the flow of communications and materials, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings;
  • Actively work with the Vice President and Campaign Director to manage critical project and call lists, helping ensure that priority projects are completed in a timely way;
  • Manage and maintain executives’ schedules and appointments;
  • Liaise with internal staff at all levels;
  • Attend meetings and provide minutes to all participants;
  • Assist Center Board and other major donors with requests for information or special requests;
  • Work with peers in the department to maintain Tessitura database input and promote best practices, including list management and support functions;
  • Coordinate and maintain office-wide systems and processes that support the effectiveness of the Development department.
Development Responsibilities
  • Manage special projects and events related to the Center Fund annual campaign and the Center’s capital campaign as well as other major institutional campaigns as assigned by the Vice President, including the development of solicitation materials, follow-up calls, special events, donor recognition signage, and benefit fulfillment. Coordinate pledge reminders, gift transmittals, and acknowledgments for the campaigns;
  • Provide support to capital campaign volunteer fundraising activities, including scheduling committee meetings, working with the campaign team to prepare materials, organize volunteer follow-up, and support the Center’s President and Campaign Director in managing campaign volunteers;
  • Assist Vice President in staffing Board committees, including Center Fund Committee, Board Development Committee, and Business Leadership Committee;
  • Coordinate all aspects of the annual campaign in consultation with the Vice President;
  • Participate in Center Fund and the campaign’s strategy meetings to advance cultivation and solicitation efforts;
  • Periodic special event work, supporting the Center’s major fundraising and donor cultivation events;
  • Other duties as assigned in support of the Development department and Center’s goals and mission;
Professional Qualifications
  • Bachelor’s Degree preferred or equivalent years of education and experience
  • Development, event, or other fundraising experience preferred
  • Ability to manage and prioritize multiple projects in a fast-paced environment
  • Strong critical thinking and writing skills
  • Superb organization skills and attention to detail
  • Strong computer aptitude; skill in Microsoft Word, Excel, PowerPoint and Outlook; experience with donor database management; familiarity with the Tessitura database a plus
  • Experience or knowledge of the performing arts preferred.
Personal Attributes
The successful candidate will embrace the essential components of a strong team, including open communication, trust, respect, loyalty, and shared vision. Additionally, they will have the following attributes:
  • Excellent interpersonal skills
  • The desire to help others and a willingness to work as part of a team
  • Strong sense of urgency and persistence in achieving goals and completing projects
  • Comfort interacting with high-level donors and patrons
  • Strong organizational, problem-solving, and project management skills
  • Excellent work ethic and sense of humor
Physical Demands:
The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit at a work station in an office or cubicle, regularly work with a computer and use the telephone. The employee may also be required to drive to scheduled events and or meetings. The employee must also have clear speaking ability and must have sufficient hearing to be able to communicate effectively. The employee must be able to operate a vehicle and must maintain a valid driver’s license. The employee must occasionally lift and/or move up to 10 pounds

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet.

To apply for this position:
Please send cover letter and resume to:
Please reference the job title in the subject line of your submission.

Please, no phone calls. Segerstrom Center for the Arts is an equal opportunity employer. Background checks are performed and our job offers are contingent upon a successful screen.

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