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Coordinator, Development/Executive Administration

POSITION SUMMARY
Segerstrom Center for the Arts is pleased to announce an open position in our Development Department.

The Development Coordinator for the Center's Development Office supports the Vice President of Development managing the Building on the Vision Campaign, Board of Directors Campaign, and Board Development areas, and provides administrative support to the Vice President of Development and Associate Vice President, and is a facilitator in the work of the entire office. This is a full-time non-exempt position.

Please review the full job description below. Interested candidates may submit a cover letter and resume to: jspivey@scfta.org. Please include desired salary range.

Reporting Relationships
This position reports to the Vice President of Development and maintains a secondary reporting relationship to the Associate Vice President of Development. In addition, the Coordinator works collaboratively with all areas of the Development department and other Center departments to support the Center's mission and goals.


RESPONSIBILITIES

Executive Administration
  • Provide high-level administrative support to both the Vice President and Associate Vice President, such as, coordinating the flow of communications and materials, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings;
  • Actively work with the Vice President to manage critical project and call lists, helping ensure that priority projects are completed in a timely way;
  • Manage and maintain executives schedules and appointments;
  • Liaise with internal staff at all levels;
  • Attend meetings and provide minutes to all participants;
  • Assist Center Board and other major donors in requests for information or special requests;
  • Work with peers in the department to maintain Tessitura database input and promote best practices, including list management and support functions; • Coordinate and maintain office wide systems and processes that support the effectiveness of the Development department.
Development Responsibilities
  • Manage special projects and events related to the Building on the Vision capital campaign as well as other major institutional campaigns as assigned by the Vice President, including the development of solicitation materials, follow-up, events, donor recognition signage, and benefit fulfillment. Coordinate pledge reminders, gift transmittals, and acknowledgements for the campaigns;
  • Provide support to capital campaign volunteer fundraising activities, including scheduling committee meetings, working with Building on the Vision campaign team to prepare materials, organize volunteer follow-up, and support the Center's President and Vice President in managing campaign volunteers;
  • Coordinate all aspects of the Board of Director's annual campaign in consultation with the Vice President and Associate Vice President;
  • Participate in Individual Donor Strategy meetings and Building on the Vision Strategy meetings to advance cultivation and solicitation strategies;
  • Periodic special event work, supporting the Center's major fundraising and donor cultivation events;
  • Other duties as assigned in support of the Development department and Center's goals and mission;
Professional Qualifications
  • Bachelor's Degree preferred or equivalent years of education and experience
  • Development, event, or other fundraising experience preferred
  • Ability to collegially manage and prioritize multiple projects in a fast-paced environment
  • Strong critical thinking and writing skills are essential to the position
  • Superb organization skills and attention to detail necessary
  • Strong computer aptitude; skill in Microsoft Word, Excel, PowerPoint and Outlook; experience with donor database management; familiarity with the Tessitura database
  • Experience or knowledge of the performing arts preferred.
Personal Attributes
The successful candidate will embrace the essential components of a strong team: open communication, trust, respect, loyalty, and shared vision. Additionally:
  • Excellent interpersonal and written communication skills
  • Ability to manage multiple, high-priority projects simultaneously in a timely and professional manner
  • The desire to help others and a willingness to work as part of a team
  • Strong sense of urgency and persistence in achieving goals and completing projects
  • Comfort interacting with high-level donors and patrons
  • Strong organizational, problem-solving, and project management skills; attention to detail
Physical Demands:
The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required sit at a work station while utilizing manual dexterity using hands to finger, handle, or feel, including heavy use of keyboard. Incumbent must also talk and/or hear. The employee frequently is required to stand; reach with hands and arms; and stoop, kneel, crouch and walk throughout an office environment. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet.

To apply for this position:
Please send cover letter and resume to: jobs@SCFTA.org
Please reference the job title in the subject line of your submission.

Please, no phone calls. Segerstrom Center for the Arts is an equal opportunity employer. Background checks are performed and our job offers are contingent upon a successful screen.


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